Executive Assistant

Job Summary

The New York City District Council of Carpenters Benefit Funds is seeking a highly professional, proactive, and discreet Executive Assistant to provide strategic administrative support to the Executive Director and senior leadership team, including the Director of Finance and Director of Operations.

This role serves as a trusted partner to executive leadership and plays a critical role in ensuring organizational efficiency, executive effectiveness, and seamless internal and external communication.

The Executive Assistant reports directly to the Executive Director and operates with a high level of judgment, confidentiality, and initiative.

Key Responsibilities

• Provide high-level executive support to the Executive Director and senior leadership team.
• Manage complex and dynamic executive calendars, prioritizing sensitive matters and aligning scheduling with organizational priorities.
• Serve as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare, edit, and manage executive correspondence, presentations, reports, and meeting materials.
• Coordinate and support Board and Committee meetings, including logistics, materials preparation, and minutes.
• Oversee executive communications including reviewing incoming correspondence and routing appropriately.
• Coordinate travel arrangements, itineraries, and accommodations for executives and Trustees.
• Track action items and follow-ups to ensure leadership initiatives move forward.
• Support cross-functional projects and special initiatives led by senior leadership.
• Maintain confidentiality while handling sensitive organizational and personnel information.
• Assist with office operations, vendor coordination, and executive-level administrative processes.

Required Skills & Competencies

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Professional judgment and discretion in handling confidential matters
• Ability to anticipate executive needs and operate proactively
• Strong relationship-building and stakeholder management skills
• Advanced proficiency in Microsoft Office Suite and digital collaboration tools
• Ability to manage multiple priorities in a fast-paced environment

Education & Experience

• Bachelor’s Degree required (Business Administration or related field preferred)
• 3–5 years of experience supporting senior executives or leadership teams
• Experience supporting Board-level activities strongly preferred

Benefits include:

• Defined contribution retirement plan with generous employer contributions
• Family health coverage with no employee premium
• Dental and vision benefits
• Continuing education support
• Paid time off

How to Apply

To apply, please click here

Equal Opportunity Employer

The NYCDCC Benefit Funds are committed to Equal Employment Opportunity and prohibit discrimination on any protected basis under federal, state, or local law.

If reasonable accommodation is needed to participate in the job application or interview process, please contact Krystal Higgins at (212) 366-7516.

Employer Assistance Representative

POSITION PURPOSE:

The Employer Assistance Representative maintains accurate records of employer benefit reporting and delinquency statuses through consistent system monitoring. This role provides telephone support to employers and ensures organizational compliance with collective bargaining agreements.

ESSENTIAL JOB FUNCTIONS:

• Identify and refer non-compliant employers to the District Council for further action.
• Track employer benefit payments using the I-Remit platform, Benefit Fund Administration systems, and daily deposits records.
• Regularly audit and update employer statuses, categorizing entities as active, inactive, dormant, and further action.
• Provide professional phone assistance regarding delinquency resolutions, benefit calculations, and reporting protocols.
• Analyze Remittance, Shortage, Surety, and Discrepancy delinquency reports while maintaining inter-departmental communication.
• Facilitate employer adjustment to reported benefits and process refund requests with verified documentation.
• Issue instructions for online and check-based benefit payments and manage user access by resetting I-Remit/Urban credentials.
• Assist employers in navigating our digital tools, providing clear instructions for online payments and resolving login issues and report deletions to ensure a smooth experience.
• Maintain the flow of information between departments and generate thoughtful correspondence regarding employer status updates.

ADDITIONAL JOB FUNCTIONS:

• Maintain accurate ledgers of employers delinquent in benefit contributions and monitor adherence to Collective Bargaining Agreements (CBA) obligations.
• Perform daily maintenance of employer profiles/statuses within the Benefit Fund Administration system (URBAN).
• Maintain detailed phone log of conversations with employers
• Generate complex queries and tracking reports regarding jobsites and employer records as requested.
• Collaborate with Member Services to resolve participant data discrepancies (Name/SSN) and alert the District Council regarding reporting from inactive/ further action entities.
• Provide real-time data verification for Business Representatives operating in the field via telephone or in person.

REQUIREMENTS/EDUCATION:

• Some college-level coursework is preferred
• A minimum of two (2) years of dedicated customer service experience is required.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).

OTHER SKILLS & ABILITIES:

• Strong oral and written communication skills with the ability to translate benefit information to clear guidance for employers
• Maintain high-level customer service standards, ensuring professional and confidential interactions.
• Ability to manage multiple priorities simultaneously, including navigating software, data entry spreadsheets and telephone support.
• Knowledge of Auditing Systems and Benefit Fund Administration platforms (e.g. URBAN/I-Remit).

PHYSICAL DEMAND:

While performing the duties of this job, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands to fingers, handle, feel or operate computers and other standard office equipment; and reach with hands or arms. The employee frequently is required to walk and stand.

Apply:

To apply, please click here

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, creed, religion, color, national origin, ancestry, alienage, pregnancy, disability, age, uniform service member status, veteran status, martial status, caregiver status, familial status, status as a victim of domestic violence, sexual violence or stalking, membership in a domestic partnership, sex, gender (including gender identity, gender expression or status as a transgender person), genetic information, sexual orientation (including an individual’s actual or perceived romantic, physical or sexual attraction to other persons, or lack of thereof, on the basis of gender), sexual and reproductive health decisions, or on any other characteristic protected by applicable federal, state, or local law.

If reasonable accommodation is needed to participate in the job application or interview process, please contact Krystal Higgins at (212) 366-7516.

Salary and Benefits:

Salary Range: $43,000 – $49,000

NOTE: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with this position.

Part-Time Health and Safety Instructor

JOB DESCRIPTION:

The New York City Carpenters Training Center is seeking a knowledgeable and experienced individual to join our team as a Part-Time Health and Safety Instructor. In this role, you will be responsible for delivering high-quality training on health and safety practices to carpenters.

JOB RESPONSIBILITIES:

• Develop and deliver training programs on health and safety practices in the construction industry, specifically tailored to the needs of carpenters.
• Create lesson plans, presentations, and instructional materials to effectively convey key information and engage participants.
• Facilitate classroom and hands-on training sessions, ensuring a dynamic and interactive learning environment.
• Conduct assessments and evaluations to measure the effectiveness of training programs and identify areas for improvement.
• Stay updated on industry regulations and best practices related to health and safety, and incorporate this knowledge into training materials and curriculum.
• Collaborate with the Training Center team to continuously improve the training program and meet the evolving needs of carpenters.
• Provide guidance and support to participants, addressing any questions or concerns related to health and safety practices.

REQUIREMENTS:

• Minimum of 5 years of experience in the construction industry, with a focus on health and safety.
• Strong knowledge of health and safety regulations and best practices in the construction industry.
• Experience in delivering training programs or instructional sessions to adult learners.
• Excellent communication and presentation skills, with the ability to effectively convey complex information to diverse audiences.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in using computer software, including MS Office Suite (Word, Excel, PowerPoint) and training management systems.
• Relevant certifications, such as OSHA 30-Hour Construction Safety Certification, are highly desirable.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

The hourly rate for this position is based on the General Foreman rate of the Collective Bargaining Agreement; currently $61.05 per hour.

Part-Time Interior Systems Wood/House Framing Instructor

DEPARTMENT:        Carpenters Training Center

REPORT TO:             Assistant Director of Training

FLSA STATUS:          Non-Exempt

DIRECT REPORTS:  None

JOB DESCRIPTION:

The Carpenters Training Center is looking for a knowledgeable and experienced Interior Systems Wood/House Framing Instructor to join our team on a part-time basis. The primary responsibility of this role is to provide hands-on training to members in the installation of wood/house framing, utilizing the correct tools, techniques, and materials. The ideal candidate will have extensive experience in the field, with the ability to guide members through the entire process of installation, preparation, and maintenance. This position requires strong communication skills, dedication to safety and quality, and a passion for educating the next generation of NYCDCC members.

JOB RESPONSIBILITIES:

• Design and implement instructional programs on installation, including understanding blueprints, preparation, and industry-best practices.
• Provide hands-on demonstrations and training preparations, material selection, installation techniques, and finishing processes.
• Assess member progress, provide individualized feedback and support to foster growth and skill development.
• Remain current on industry advancement, tools, techniques, and trends related to wood/house framing.
• Ensure a safe and inclusive learning environment, adhering to all safety and quality standards.
• Communicate effectively with members, fostering engagement and motivation in the learning process.

QUALIFICATIONS & EXPERIENCE:

• High school diploma or equivalent; certifications in wood/house framing or a related trade preferred.
• At least 10 years of experience in wood/house framing.
• Deep knowledge of materials, tools, and techniques used in wood/house framing.
• Excellent communication and interpersonal skills, with the ability to motivate and engage a diverse group of learners.
• Basic proficiency with PC and tablets, as well as related software for instructional purposes.

SKILLS & ABILITIES:

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Ability to analyze reports and data relevant to instructional outcomes.
• Detail-oriented, organized, and capable of managing tasks through to completion.
• Able to work effectively individuals from diverse backgrounds.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

The hourly rate for this position is based on the General Foreman rate of the Collective Bargaining Agreement; currently $61.05 per hour.

Part-Time Interior Systems Ceilings Instructor

DEPARTMENT:        Carpenters Training Center

REPORT TO:             Assistant Director of Training

FLSA STATUS:          Non-Exempt

DIRECT REPORTS:  None

JOB DESCRIPTION:

The Carpenters Training Center is looking for a knowledgeable and experienced Interior Systems Ceilings Instructor to join our team on a part-time basis. The primary responsibility of this role is to provide hands-on training to members in the installation of ceilings, utilizing the correct tools, techniques, and materials. The ideal candidate will have extensive experience in the field, with the ability to guide members through the entire process of installation, preparation, and maintenance. This position requires strong communication skills, dedication to safety and quality, and a passion for educating the next generation of NYCDCC members.

JOB RESPONSIBILITIES:

• Design and implement instructional programs on the installation of ceilings, including understanding blueprints, preparation, and industry-best practices.
• Provide hands-on demonstrations and training preparations, material selection, installation techniques, and finishing processes.
• Assess member progress, provide individualized feedback and support to foster growth and skill development.
• Remain current on industry advancement, tools, techniques, and trends related to ceiling installation.
• Ensure a safe and inclusive learning environment, adhering to all safety and quality standards.
• Communicate effectively with members, fostering engagement and motivation in the learning process.

QUALIFICATIONS & EXPERIENCE:

• At least 10 years of experience in Interior Systems Ceilings installation.
• Deep knowledge of materials, tools, and techniques used in Interior Systems ceilings installation.
• Excellent communication and interpersonal skills, with the ability to motivate and engage a diverse group of learners.
• Basic proficiency with PC and tablets, as well as related software for instructional purposes.

SKILLS & ABILITIES:

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Ability to analyze reports and data relevant to instructional outcomes.
• Detail-oriented, organized, and capable of managing tasks through to completion.
• Able to work effectively individuals from diverse backgrounds.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

The hourly rate for this position is based on the General Foreman rate of the Collective Bargaining Agreement; currently $61.05 per hour.

Part-Time Interior Systems/Blueprint Reading Instructor

JOB DESCRIPTION:

The Carpenters Training Center is looking for a knowledgeable and experienced Interior Systems and Blueprint Reading Instructor to join our team on a part-time basis. The Interior Systems and Blueprint Instructor is responsible for delivering high-quality instruction and hands-on training to carpenter apprentices in the field of interior systems (drywall, ceilings, partitions, and related systems) and blueprint reading. The instructor plays a critical role in developing the technical skills, safety awareness, and trade knowledge of apprentices to prepare them for successful careers as union carpenters.

This position requires strong communication skills, a dedication to safety and quality, and a passion for educating the next generation of members.

JOB RESPONSIBILITIES:

• Teach classroom and shop-based instruction on:
  • Interior systems (e.g., metal studs, drywall installation, acoustical ceilings, partitions)
  • Blueprint reading (construction drawings, specifications, symbols, scaling)
  • Layout and measurement techniques
  • Building codes and safety practices related to interior systems

• Utilize union-approved curriculum and training standards.
• Demonstrate proper tool usage, installation techniques, and material handling.

• Assess member progress, providing individualized feedback and support to foster growth and skill development.
• Remain current on industry advancements, tools, techniques, and trends related to door and hardware installation.
• Ensure a safe and inclusive learning environment, adhering to all safety and quality standards.
• Communicate effectively with members, fostering engagement and motivation in the learning process.

QUALIFICATIONS & EXPERIENCE:

• High school diploma or equivalent; certifications in interior systems and blueprint reading or a related trade preferred.
• At least 10 years of experience in Interior Systems and Blueprint Reading or a similar trade.
• Extensive experience reading and interpreting blueprints and construction documents.
• Excellent communication and interpersonal skills, with the ability to motivate and engage a diverse group of learners.
• Basic proficiency with PC and tablets, as well as related software for instructional purposes.

SKILLS & ABILITIES:

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to analyze reports and data relevant to instructional outcomes.
• Detail-oriented, organized, and capable of managing tasks through to completion.
• Able to work effectively with individuals from diverse backgrounds.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

The hourly rate for this position is based on the General Foreman rate of the Collective Bargaining Agreement; currently $61.05 per hour.

Part-Time Drywall Instructor

JOB DESCRIPTION:

The Carpenters Training Center is looking for a knowledgeable and experienced Drywall and Metal Framing Installation Instructor to join our team on a part-time basis. The primary responsibility of this role is to provide hands-on training to members in the installation of Framing and Drywall, utilizing the correct tools, techniques, and materials. The ideal candidate will have extensive experience in the field, with the ability to guide members through the full process of installation, preparation, and maintenance. This position requires strong communication skills, a dedication to safety and quality, and a passion for educating the next generation of members.

JOB RESPONSIBILITIES:

• Design and implement instructional programs on framing and drywall installation, including understanding blueprints, layout and industry best practices.
• Provide hands-on demonstrations and training in preparation, material selection, installation techniques, and finishing processes.
• Assess member progress, providing individualized feedback and support to foster growth and skill development.
• Remain current on industry advancements, tools, techniques, and trends related to framing and drywall installation.
• Ensure a safe and inclusive learning environment, adhering to all safety and quality standards.
• Communicate effectively with members, fostering engagement and motivation in the learning process.

QUALIFICATIONS & EXPERIENCE:

• High school diploma or equivalent; certifications in doors and hardware installation or a related trade preferred.
• At least 10 years of experience in framing and drywall installation.
• Deep knowledge of materials, tools, and techniques used in framing and drywall installation.
• Excellent communication and interpersonal skills, with the ability to motivate and engage a diverse group of learners.
• Basic proficiency with PC and tablets, as well as related software for instructional purposes.

SKILLS & ABILITIES:

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to analyze reports and data relevant to instructional outcomes.
• Detail-oriented, organized, and capable of managing tasks through to completion.
• Able to work effectively with individuals from diverse backgrounds.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

The hourly rate for this position is based on the General Foreman rate of the Collective Bargaining Agreement; currently $61.05 per hour.

Part-Time Doors & Hardware Installation Instructor

SKILLS & ABILITIES

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to analyze reports and data relevant to instructional outcomes.
• Detail-oriented, organized, and capable of managing tasks through to completion.
• Able to work effectively with individuals from diverse backgrounds.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

Part-Time Flood Mitigation Instructor

REQUIRED SKILLS & COMPETENCIES

• Excellent communication skills, particularly in delivering detailed technical instruction.
• Basic knowledge in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Detail-oriented, with a strong commitment to safety standards and attention to proper execution of tasks.
• Ability to work effectively in confined spaces, with a clear understanding of health and safety considerations, including the handling of lubricants and silica safety protocols.
• Ability to collaborate with learners and staff from diverse backgrounds to create a supportive learning environment.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

Part-Time Rigging & Signaler Instructor

REQUIRED SKILLS & COMPETENCIES

• Strong verbal and written communication skills, particularly in delivering technical instruction.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) for instructional materials and reporting.
• Strong attention to detail, with the ability to manage training tasks and ensure adherence to safety standards.
• Ability to work collaboratively with diverse groups of learners and colleagues.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

Part-Time Stainless Steel Welding Instructor

ABOUT THE COMPANY: 

The NYC District Council of Carpenters Training Center is a renowned institution that provides comprehensive training and education to individuals seeking a career in the construction industry. We are committed to fostering a skilled workforce and ensuring the highest standards of craftsmanship among our members.

JOB DESCRIPTION:

We are seeking a skilled and experienced welding instructor (Part-Time) to join our instructional team. The current need is for someone with STICK (SMAW) welding experience on Stainless Steel and Structural Steel. Any TIG (GTAW) and MIG/FLUX-CORE (GMAW/FCAW) experience is a bonus. This is an excellent opportunity for a trade professional to help develop the next generation of union Millwrights, Dockbuilders and Carpenters with specialized skills in welding, cutting and fabrication.

JOB RESPONSIBILITIES:

• Teach hands-on classes in STICK (SMAW) for Stainless Steels and other materials. Other welding techniques and processes in our curriculum could be added to future classes under your supervision.
• Provide instruction on proper safety procedures, equipment setup, and maintenance.
• Introduce apprentices and journey-level members to blueprint reading and layout related to stainless steel fabrication.
• Reinforce industry best practices and union standards.
• Support learners with varying skill levels in both classroom and shop environments.
• Assist with curriculum development and class planning when needed.

REQUIREMENTS:

• Journey-level Millwright, Dockbuilder/Timberman or Carpenter with relevant welding experience to our trade.
• Strong proficiency in SMAW welding with Stainless Steel experience. TIG and MIG/FLUX-CORE (wire-fed) processes a plus.Prior teaching, mentoring, or leadership experience strongly preferred.
• Ability to clearly demonstrate and explain technical processes to small groups.
• Must be reliable, safety-focused, and passionate about the trade.

The New York City District Council of Carpenters Training Center offers competitive salaries and comprehensive benefits. The Carpenters Training Center is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V Interested candidates should submit a cover letter and resume to resume@nyccbf.org

The hourly rate for this position is based on the General Foreman rate of the Collective Bargaining Agreement; currently $61.05 per hour.