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Administrative Assistant

Department: Carpenters Training Center

Position Reports To: Executive Assistant to Assistant Director of Training

FLSA Status: Non-Exempt

Direct Reports: None

Position Purpose: The purpose of this position is to perform an assortment of administrative duties along with special assignments at the Carpenters Training Center.

Essential Job Functions:

  • In person and phone registration for over 20,000 + members for over 20 Journey level courses
  • Maintain wait lists for all courses
  • Notify apprentices and Journey level members for scheduled classes through e-mail, text message and voice calls. For specialty courses, notify members by mail.
  • File Journey level attendance sheets
  • Register members for MTA track and safety training
  • Assist all members with questions or concerns that they may have about their hours, classes, certifications, level, status, place on wait list, expiration dates, etc. and printing out their master reports as needed.
  • Assist any other employee or supervisor as needed.
  • Assist with conducting all orientations associated with the hiring of new apprentices.
  • Backup receptionist as necessary.
  • Create flyers for upcoming events and announcements at the Carpenters Training Center and distributing accordingly.
  • Data entry –students contact information, status, completed classes, and grades.
  • Maintain members email addresses so they can be notified of their class schedules.
  • Prepare and disperse robo-calls, text messages and emails for certain classes.
  • Preparing electronic reports required for T.R.A.I.N. and CTC administration as requested.
  • Prepare all class handouts, attendance sheets and forms for CTC classes.
  • Assist scheduling conflicts for apprentice classes and reschedule as necessary.
  • Various typing projects for staff and students (letters, student correspondence, memorandums, graduation lists. Etc.)
  • Assist with Shop Steward certification, class and evaluation inquiries.
  • Assist with Grandfathered certifications, paperwork and card printing for members.

Requirements/Education:

  • Associated Degree Preferred
  • 2-5 year administrative experience

Other Skills and Abilities:

  • Skilled in Microsoft Office programs including Excel, Word, Publisher, PowerPoint, Outlook, etc.
  • Excellent written and verbal communication skills
  • Ability to handle multiple projects and activities at once
  • Attention to detail
  • Ability to learn new technology systems
  • Experience with TRAIN preferred
  • Ability to attend special events, evening hours
  • Ability to travel for training

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment. NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Theresa Iannizzi, Director of Operations, 212-366-7599, tiannizzi@nyccbf.org.

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.

Welfare Benefits Associate

Department: Welfare

Position Reports to: Welfare Manager

FLSA Status: Non-Exempt

Direct Reports: None

The Welfare Benefit Associate is responsible for the administration of the Funds’ life insurance and accidental death and dismemberment benefits for more than 25,000 construction workers in New York City including active members, retirees and eligible dependents. The position includes data entry, scanning, and daily communication with internal departments, life insurance vendor, members, surviving dependents, and beneficiaries.

Essential Job Functions:

• Ensures the accurate, prompt and thorough evaluation of claims by analyzing and determining the appropriate action needed while adhering to both internal and external requirements.

• Claims analysis includes: eligibility determination, financial calculations, determining necessary documents have been produced and mailed to the appropriate recipients.

• Review incoming claims to confirm all necessary information has been received for vendor processing.

• Interacts, responds and resolves claim inquiries via multiple channels including phone, email and written correspondence.

• Performs multiple work roles with expanded knowledge and skill sets such as data entry, processing multifaceted transaction, and handling claim inquiries under minimal supervision.

• Requires independent decision making on complex claim situations.

• Assists in the management of vendors to resolve member service issues, compliance with contract terms, and service agreements.

• Identify and support implantation of process improvement and recommendations of enhancements to processes.

• Evaluates eligibility and creates accounts for eligible surviving dependents within benefit administration system.

• Creates monthly billing invoice for life insurance vendor.

• Complying with federal, state, and company regulations and policies.

Knowledge, Skills and Abilities

• High School diploma or GED

• Experience in health and welfare benefit plan administration preferably in a multi-employer environment

• Excellent verbal and written communication skills

• Superior organization skills

• Demonstrated ability to effectively manage multiple priorities

• High attention to detail.

• Knowledge of ISSI systems or knowledge of benefit administration systems and strong ability to learn new systems

• Proficient in MS Office

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment. NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Theresa Iannizzi, Director of Operations, 212-366-7599, tiannizzi@nyccbf.org.

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.

Director of Finance and Investments

Department: Executive

Position Reports to: Executive Director

FLSA Status: Exempt

Direct Reports: Four

Essential Job Functions:

  • Coordinate activities and information regarding the NYC DCC Employee Benefit Funds investment performance updates, investment manager capital calls and investment manager distributions with the Investment Consultant and the NYC DCC Funds’ Executive Director, Investment Committee and Board of Trustees when appropriate.
  • Act as a resource to all Senior Management in implementing and maintaining critical operating metrics, addressing with the Funds’ Investment Consultant investment questions or issues raised by the Executive Director and/or individual Trustees. Provide project support as needed across all departments and ensure internal control protocols are properly communicated and monitored.
  • Maintain and review coordinate all relevant investment documentation to support annual investment valuation chart review and updates regarding possible topics for the Funds’ Investment Committee and/or Board of Trustees.
  • Oversee, seek approval of, and implement annual (FYE June 30th)) budget process for the Fund Office and Carpenters Training Center.
  • Direct the timely and accurate preparation of financial reports for review by Board of Trustees, as well as internal management and cash flow reports and numerous regulatory filings.
  • Coordinate audit activities with external auditors as well as regulatory/tax authorities.
  • Supervise the daily operating activities of the Accounting, Information Technology, Employer Services and Human Resources departments.
  • Develop, monitor and maintain system(s) of internal controls.
  • Ensure adequate documentation supporting approved operating expenses and approve all check disbursements.
  • Monitor cash flow to ensure funds are sufficient/available to meet benefit, operating and cash call/investment requirements.
  • Lead the development and use of best practice policies, practices and tools that ensure a well-controlled yet flexible organization with strong fiscal and project management skill sets.
  • Remain current on evolving tax and regulatory requirements and maintain an open dialogue on these issues with Plan Counsel and external CPA firm(s).
  • Act as a liaison between the Fund Office and various Plan service professionals/advisors (Plan Actuaries/Consultants, External Auditors, Plan Counsel and Investment Consultants/Managers)
  • Research and review various routine accounting, tax or ERISA plan reporting considerations.
  • Monitor Grants Department activities and ensure compliance with Federal reporting requirements.
  • Assist in the coordination of off-site Investment Summit.
  • Maintain and monitor all Benefit Fund cost sharing arrangements and ensure timely reimbursements.
  • Seek to develop operating efficiencies to reduce costs
  • Act as a confidential resource to the Executive Director on various and ever evolving matters.
  • Track operating and financial metrics to insure efficient and financially sound operations.
  • Develop and ensure timely production of various financial and operating reports and present to Board of Trustees as needed.
  • Attend numerous confidential Board of Trustees and Committee meetings.
  • ‘Provide developmental opportunities and performance feedback to direct reports/related staff.

Requirements/Education:

  • Bachelor’s Degree in Business/Accounting; Master’s degree in accounting or MBA preferred.
  • Certified Public Accountant.
  • Seven to ten years’ experience in the administration of Taft-Hartley Plans preferred.
  • Leadership skills with steadfast resolve and personal integrity.
  • Exceptional verbal, written and financial communication skills.
  • Familiarity and currency with accounting, regulatory and tax issues.

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment. NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Theresa Iannizzi, Director of Operations, 212-366-7599, tiannizzi@nyccbf.org.

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.

IT Project Manager (CTC)

Title: IT Project Manager

Department: Carpenters Training Center (CTC)

Reports to: Director of Training

FLSA Status: Exempt

Position Purpose:

IT Project Managers are responsible for overseeing all aspects of any project in a company’s IT department, which includes managing a team of employees to ensure projects are completed on time and within their specified budgets. Some of an IT Project Manager’s day-to-day duties include:

Essential Job Functions:

  • Setting project goals and coming up with plans to meet those goals
  • Maintaining project timeframes, budgeting estimates and status reports
  • Managing resources for projects, such as computer equipment and employees
  • Coordinating project team members and developing schedules and individual responsibilities
  • Implementing IT strategies that deliver projects on schedule and within budget
  • Using project management tools to track project performance and schedule adherence
  • Conducting risk assessments for projects
  • Organizing meetings to discuss project goals and progress

Requirements/Education:

  • Bachelor’s degree preferred
  • Five (5) years’ experience leading IT Projects

Other Skills & Abilities:

  • Advanced computer skills and in-depth knowledge of different operating systems, network administration and service desk administration
  • Project management and leadership skills for managing projects and the teams involved with them
  • Strong written and verbal communication skills to coordinate with team members and management and explain technical issues
  • Analytical and problem-solving skills to handle any issues that occur during project completion
  • Organization and time management skills to keep projects on track and within budget
  • Excellent resource planning and task scheduling skills

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment. NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. 

Apply:

To apply, please click the link in Paylocity or send resume to resume@nyccbf.org.

Timberman/H&S Instructor

Timberman / H&S Instructor

The New York City District Council Carpenters Training Center is seeking a Full-Time Timberman Instructor with a minimum of 10-15 years’ work experience with knowledge of means and materials used by commercial Timbermen in New York City.

Job Responsibilities:

  • Organize and present program of practical and technical instruction on Timberman principals, means and methods, including demonstrations of skills required in trade, and lectures on theory, techniques, and terminology.
  • Plan and supervise work of apprentices, individually or in small groups. Observe apprentices and answer apprentice questions.
  • Instruct apprentices in subject areas such as tool and equipment maintenance, building codes and regulations and safety precautions related to the Timberman trade.
  • Maintains inventory and equipment records within assigned classroom and work space.
  • Assure that all students abide by the guidelines, policies and rules and regulations as set by the Carpenters Training Center.
  • Test and evaluate achievement of students in technical knowledge and trade skills.
  • Maintain attendance records, and task sheets. Add new projects in coordination with administration including any new products or technologies new to the market. Recommend or suggest changes for the improvement of the training program.
  • Willingness and possess the ability to be cross trained in all areas of the Timberman trade and health and safety courses.

Requirements:

  • Knowledge of training theory and its practical application.
  • Have a solid understanding of commercial construction in NYC.
  • Skilled in prioritizing and assigning work; preparing reports; adapting instruction to meet individual needs.
  • Strong ability for speaking in public.
  • Instructing journey level members, implementing course material, and maintaining cohesive multi-level group dynamics.
  • Ability to work overtime as required.
  • Prior trade instruction is a plus.
  • Prior experience in Trenching/Shoring, Concrete Forms, Vertical Sheeting Installations, Underground Utility Work, Crane Experience, Oxy-acetylene torch use and MTA work experience is a plus.
  • Must be willing to attend/fly UBC training classes in Las Vegas.
  • Successfully complete practical evaluation.

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment.   NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. 

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.

Instructor

Instructor

The New York City District Council of Carpenters Training Center is seeking a fulltime High-Rise Carpenter instructor with a minimum of 10-15 years’ work experience with knowledge of means and materials used by commercial high rise carpenters in New York City.

Job Responsibilities:

  • Organize and present program of practical and technical instruction on carpentry principles, means and methods, including demonstrations of skills required in trade, and lectures on theory, techniques, and terminology. Plan and supervise work of apprentices, individually or in small groups. Observe apprentices and answer apprentice questions.
  • Instruct apprentices in subject areas such as tool and equipment maintenance, building codes and regulations and safety precautions related to carpentry.
  • Instruct journey level members, implementing course material, and maintaining cohesive multi-level group dynamics.
  • Maintain inventory and equipment records within assigned classroom and work space.
  • Assure that all students abide by the guidelines, policies and rules and regulations as set by the Carpenters Training Center.
  • Test and evaluate achievement of students in technical knowledge and trade skills.
  • Maintain attendance records, and task sheets. Add new projects in coordination with administration including any new products or technologies new to the market.
  • Recommend or suggest changes for the improvement of the training program.

Requirements:

  • Knowledge of training theory and its practical application.
  • Demonstrates a solid understanding of commercial construction in NYC.
  • Skilled in prioritizing and assigning work; preparing reports; adapting instruction to meet individual needs.
  • Willing to and possesses the ability to be cross trained in all areas in commercial carpentry and health and safety courses.
  • Strong ability for speaking in public.
  • Ability to work overtime as required.
  • Prior trade instruction is a plus.
  • Must be willing to attend training classes at the UBC ITC in Las Vegas.
  • Must be willing to travel/fly to training destinations as needed to maintain certifications.

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment. NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. 

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.