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Delinquency Analyst

POSITION PURPOSE:

The Delinquency Analyst is responsible for resolution of past-due accounts within the parameters of the Collective Bargaining Agreements as well as decision making and judgment regarding delinquencies, payment plans and account reconciliation. This position interacts with employers, the Union, internal departments, and outside counsel in reconciling and resolving delinquent employer accounts.

ESSENTIAL JOB FUNCTIONS:

Benefit Shortage & Shop Steward Reporting Analysis

• Process benefit shortage claims received from members and business agents

• Review pay stubs and employer contribution information to verify the validity of a shortage claim

• Review the outstanding benefit shortage list for any reporting errors or identify any issues that need to be remedied/escalated

• Contact employers to resolve outstanding shortage claims

• Conduct analysis of shop steward data against the benefits contributions made by employers

• Review employer rebuttal information to resolve open variances

• Utilize cross-reference program within URBAN to link all unrecognized UBC numbers to the proper member

• Inform the District Council of potential inaccuracies with shop steward reporting

• Notify Member Services when members have more than one active SSN in the system, so the issue can be promptly resolved

Delinquency Analysis

• Prepare calculations of past-due contributions of delinquent employers

• Send demand letters and notices of intent to arbitrate to employers who fail to cure delinquencies

• Review open cases to ensure timeliness of follow-up, accuracy of delinquent contributions and update calculations based on updated reports and payments

• Complete ad-hoc delinquency analysis based on inquiries received in-house or from outside parties (e.g. District Council, general contractors, city agencies)

• Collect late payment interest charges from contractors and resolve disputes over errant charges

Payment Plan Administration

• Send questionnaire packet to employers requesting payment plans

• Gather delinquency information and company asset/liability information to prepare payment plan calculation and request form

• Draft payment plan calculations based on the above-mentioned information

• Coordinate review of the request with collections counsel

• Prepare payment plan status reports for the Delinquency Committee of the Board of Trustees

• Monitor payment plan installments and ongoing contributions to ensure that the employer remains current on its obligations and notify the employer or counsel of any breach

• Deposit installments through URBAN payment plan module

ADDITIONAL JOB FUNCTIONS:

• Update the database to reflect all communications with employers

• Request audit assignments whenever necessary

• Request the addition and removal of companies from the District Council’s Contractor Status List

• Maintain departmental documents on the network folders and MaxxVault

 

KNOWLEDGE, SKILLS AND ABILITIES:

• High School Diploma or equivalent required; Bachelor’s degree preferred

• Two to four years relevant experience

• Must be proficient in Microsoft Word, Excel and Outlook

• Must have experience with auditing systems and benefit fund administration systems

• Excellent mathematical, analytical, technical, and auditing skills

• Ability to manage multiple audit engagements and competing priorities in a fast-paced, interactive, results-based team environment

• Strong ability to prioritize and multitask

• Strong customer focus-and works well with internal and external customers

• Excellent organizational skills and attention to detail

NYCCBF offers competitive salaries and comprehensive benefits. The Fund Office is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. Interested candidates should submit a cover letter and resume to resume@nyccbf.org.

Retirement Analyst

The New York City District Council of Carpenters Benefit Funds is seeking a full time Retirement Analyst.        

Essential Job Functions:

  • Process pension and death benefits for new retirees and beneficiaries to be added to the system for payment
  • Process applications for Disability pension coordinating with medical evaluation organization
  • Maintain and update member information in database
  • Verify that pension benefit applications are complete and accompanied by required documentation, if not, refer incomplete applications to the member and/or beneficiary
  • Process Qualified Domestic Relations Orders (QDRO’s) according to Fund guidelines
  • Interact with members and pensioners regarding questions that arise
  • Assist Member Services Department with pension and annuity inquiries
  • Assist with month-end closing of newly added pensioners
  • Prepare various correspondence to members, pensioners and survivors
  • Perform additional duties and projects as assigned by management
  • Review and process JP Morgan reports
  • Review and process PBI reports
  • Review and process all Organizational reports related to pensioner hours worked after retirement

Knowledge, Skills and Abilities:

  • Bachelor’s degree or equivalent work experience
  • One to three years of pension/benefits administration experience
  • Knowledge of employee retirement plans
  • Proficiency in math and analytical skills
  • Excellent verbal and written communication skills
  • Proficient in computer applications (i.e. Microsoft Office, Excel and Outlook)
  • Sophisticated problem-solving ability
  • Ability to maintain confidentiality of records and information
  • Ability to multi-task
  • Ability to work both as an individual contributor and as a team-player

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment.   NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Jennifer Casey, Director of Human Resources, 212-366-7519, jcasey@nyccbf.org.

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.

Systems Administrator

POSITION PURPOSE: 

The Systems Administrator is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware, software, and related infrastructure. This individual ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational values, enabling staff to service the participants and contributing employers. This individual participates in technical research and development to enable continuing innovation within the infrastructure.

ESSENTIAL JOB FUNCTIONS:

• Experience performing Windows Systems Administration including Active Directory, GPO, DNS, DHCP, File and Print roles.

• Strong understanding of base concepts and protocols such as TCP, NAT, ARP, VLAN, VPN.

• Experience managing Cisco technology including ASA, Catalyst and Wireless LAN Controllers.

• Experience with virtual hypervisors such as VMware ESX.

• Ability to perform advanced troubleshooting of issues including root cause analysis.

• Install, configure, maintain, and report on systems such as support infrastructure and applications.

• Develop and maintain installation, configuration, operation, support, and reporting procedures.

• Research and recommend innovative, and where possible, automated approaches for system administration tasks. Identify approaches that leverage our resources and provide economies of scale.

• Perform daily system monitoring, verifying the integrity and availability of all hardware, server resources, systems and key processes, reviewing system and application logs, and verifying proper operation and completion of scheduled jobs such as backups.

• Engineering of systems-related solutions for various project and operational needs.

• Perform regular storage maintenance, including data reorganization and purging, as necessary, in accordance with existing data retention policies.

• Provide Tier II/III/other support per request from various constituencies. Investigate and troubleshoot issues.

• Apply OS patches and upgrades on a regular basis and upgrade administrative tools and utilities. Configure and add new services and tools as necessary.

• Perform periodic performance reporting to support capacity planning and aid in system design and enhancement.

ADDITIONAL JOB FUNCTIONS:

• Point of contact for contractors performing data and power work at the Funds, District Council, and Carpenters Training Center offices.

• Assist Technical Systems Manager in research and implementation of new systems, software, and technologies.

 

REQUIREMENTS/EDUCATION:

• Bachelor’s degree in Computer Science or equivalent combination of education, experience and certifications.

• Seven (7) plus years of hands on IT experience.

• Excellent oral and written communication, organizational, technical, and analytical skills.

• Ability to work on multiple projects simultaneously.

• Excellent organizational, task, and time management skills.

• Prior experience with SCCM/SCOM Administration.

• Prior experience with Backup and Disaster Recovery technologies.

• Cisco CCNA Certification preferred.

• Microsoft Certified Professional preferred.

• VMware VCP Certification preferred.

BENEFITS:

• 401(k)

• Annuity

• All standard benefits including Medical/Dental/Vision – We cover 100% of the premium for employees

• Generous Paid Time Off Policy

• Yearly paid training for certifications

NYCCBF offers competitive salaries and comprehensive benefits. The Fund Office is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability.

Director of Finance

Department: Executive

Position Reports to: Executive Director

FLSA Status: Exempt

Direct Reports: Four

Essential Job Functions:

  • Oversee, seek approval of, and implement annual (FYE June 30th)) budget process for the Fund Office and Carpenters Training Center.
  • Direct the timely and accurate preparation of financial reports for review by Board of Trustees, as well as internal management and cash flow reports and numerous regulatory filings.
  • Coordinate audit activities with external auditors as well as regulatory/tax authorities.
  • Supervise the daily operating activities of the Accounting, Information Technology, Employer Services and Human Resources departments.
  • Develop, monitor and maintain system(s) of internal controls.
  • Ensure adequate documentation supporting approved operating expenses and approve all check disbursements.
  • Coordinate activities with the Investment Consultant.
  • Monitor cash flow to ensure funds are sufficient/available to meet benefit, operating and cash call/investment requirements.
  • Lead the development and use of best practice policies, practices and tools that ensure a well-controlled yet flexible organization with strong fiscal and project management skill sets.
  • Remain current on evolving tax and regulatory requirements and maintain an open dialogue on these issues with Plan Counsel and external CPA firm(s).

Daily and Monthly Responsibilities:

  • Act as a resource to all Senior Management in implementing and maintaining critical operating metrics, provide project support as needed across all departments and ensure internal control protocols are properly communicated and monitored.
  • Act as a liaison between the Fund Office and various Plan service professionals/advisors (Plan Actuaries/Consultants, External Auditors, Plan Counsel and Investment Consultants/Managers)
  • Research and review various routine accounting, tax or ERISA plan reporting considerations.
  • Maintain and review all relevant investment documentation to support annual investment valuation chart review.
  • Monitor Grants Department activities and ensure compliance with Federal reporting requirements.
  • Maintain and monitor all Benefit Fund cost sharing arrangements and ensure timely reimbursements.
  • Seek to develop operating efficiencies to reduce costs
  • Act as a confidential resource to the Executive Director on various and ever evolving matters.
  • Track operating and financial metrics to insure efficient and financially sound operations.
  • Develop and ensure timely production of various financial and operating reports and present to Board of Trustees as needed.
  • Attend numerous confidential Board of Trustees and Committee meetings.

Provide developmental opportunities and performance feedback to direct reports/related staff.

Requirements/Education:

  • Bachelor’s Degree in Business/Accounting; Master’s degree in accounting or MBA preferred.
  • Certified Public Accountant.
  • Seven to ten years’ experience in the administration of Taft-Hartley Plans.
  • Leadership skills with steadfast resolve and personal integrity.
  • Exceptional verbal, written and financial communication skills.
  • Familiarity and currency with accounting, regulatory and tax issues.

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment.   NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Jennifer Casey, Director of Human Resources, 212-366-7519, jcasey@nyccbf.org

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.

IT Project Manager (CTC)

TITLE: IT Project Manager

DEPARTMENT: CTC

REPORTS TO: Director of Training

FLSA STATUS: Exempt

POSITION PURPOSE:

IT Project Managers are responsible for overseeing all aspects of any project in a company’s IT department, which includes managing a team of employees to ensure projects are completed on time and within their specified budgets. Some of an IT Project Manager’s day-to-day duties include:

ESSENTIAL JOB FUNCTIONS:

  • Setting project goals and coming up with plans to meet those goals
  • Maintaining project timeframes, budgeting estimates and status reports
  • Managing resources for projects, such as computer equipment and employees
  • Coordinating project team members and developing schedules and individual responsibilities
  • Implementing IT strategies that deliver projects on schedule and within budget
  • Using project management tools to track project performance and schedule adherence
  • Conducting risk assessments for projects
  • Organizing meetings to discuss project goals and progress

REQUIREMENTS/EDUCATION

  • Bachelor’s degree preferred
  • Five (5) years’ experience leading IT Projects

OTHER SKILLS & ABILITIES:

  • Advanced computer skills and in-depth knowledge of different operating systems, network administration and service desk administration
  • Project management and leadership skills for managing projects and the teams involved with them
  • Strong written and verbal communication skills to coordinate with team members and management and explain technical issues
  • Analytical and problem-solving skills to handle any issues that occur during project completion
  • Organization and time management skills to keep projects on track and within budget
  • Excellent resource planning and task scheduling skills

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment.   NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Jennifer Casey, Director of Human Resources, 212-366-7519, jcasey@nyccbf.org

Apply:

To apply, please click the link in Paylocity or send resume to resume@nyccbf.org.

Tiberman/H&S Instructor

Timberman / H&S Instructor

The New York City District Council Carpenters Training Center is seeking a Full-Time Timberman Instructor with a minimum of 10-15 years’ work experience with knowledge of means and materials used by commercial Timbermen in New York City.

Job Responsibilities:

  • Organize and present program of practical and technical instruction on Timberman principals, means and methods, including demonstrations of skills required in trade, and lectures on theory, techniques, and terminology.
  • Plan and supervise work of apprentices, individually or in small groups. Observe apprentices and answer apprentice questions.
  • Instruct apprentices in subject areas such as tool and equipment maintenance, building codes and regulations and safety precautions related to the Timberman trade.
  • Maintains inventory and equipment records within assigned classroom and work space.
  • Assure that all students abide by the guidelines, policies and rules and regulations as set by the Carpenters Training Center.
  • Test and evaluate achievement of students in technical knowledge and trade skills.
  • Maintain attendance records, and task sheets. Add new projects in coordination with administration including any new products or technologies new to the market. Recommend or suggest changes for the improvement of the training program.
  • Willingness and possess the ability to be cross trained in all areas of the Timberman trade and health and safety courses.

Requirements:

  • Knowledge of training theory and its practical application.
  • Have a solid understanding of commercial construction in NYC.
  • Skilled in prioritizing and assigning work; preparing reports; adapting instruction to meet individual needs.
  • Strong ability for speaking in public.
  • Instructing journey level members, implementing course material, and maintaining cohesive multi-level group dynamics.
  • Ability to work overtime as required.
  • Prior trade instruction is a plus.
  • Prior experience in Trenching/Shoring, Concrete Forms, Vertical Sheeting Installations, Underground Utility Work, Crane Experience, Oxy-acetylene torch use and MTA work experience is a plus.
  • Must be willing to attend/fly UBC training classes in Las Vegas.
  • Successfully complete practical evaluation.

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment.   NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Jennifer Casey, Director of Human Resources, 212-366-7519, jcasey@nyccbf.org

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.

Benefits Associate

Benefits Associate

DEPARTMENT: Retirement Services

POSITION REPORTS TO: Asst. Manager Retirement Services

FLSA STATUS: Non-Exempt

DIRECT REPORTS: None

ESSENTIAL JOB FUNCTIONS:

  • Generate and track member correspondence and reports using Microsoft Excel and Word
  • Review and data enter direct deposit information, W4-P and Beneficiary changes
  • Prepare QDRO request for Fund Attorney, log and email Fund Attorney for review
  • Pull member records using Microfiche
  • Format, evaluate and update department Standard Operating Procedures specific to benefit processing
  • Perform clerical duties to include but not limited to: photocopying, faxing, mailing, phones and scanning
  • Maintain mail tracking system (incoming mail and faxes) and distribute mail/faxes to staff
  • Setup and coordinate meetings and conference calls, as well as maintain weekly scheduling of staff
  • Order and maintain department supplies
  • Maintain hard copy and electronic filing systems
  • Support staff in assigned project-based work
  • Perform additional duties and projects as assigned by management

KNOWLEDGE, SKILLS AND ABILITIES:

  • Associates degree or equivalent combination of education and experience
  • Knowledge of the Microsoft Office suite; certification preferred
  • Excellent customer service, oral and written communications skills
  • Extremely organized, Strong multi-tasking and time-management skills
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality
  • Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment.   NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Jennifer Casey, Director of Human Resources, 212-366-7519, jcasey@nyccbf.org

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.

Communications Specialist

TITLE: Communications Specialist

DEPARTMENT: Administrative Services
REPORTS TO: Communications Manager
FLSA STATUS: Non-exempt

POSITION PURPOSE:

The Communications Specialist is responsible for a variety of creative and administrative tasks that include website management, graphic arts/design (newsletters/leaflets/brochures, etc.), internal/external mailing coordination (mail merges), PowerPoint creation and design, content development and maintenance of email/robocall communications, writing for website/newsletter/other publications, managing social media accounts, and record-keeping. Administrative tasks include, but are not limited to, working on various Trustee and Committee meeting agendas and PowerPoints, as well as other miscellaneous tasks.

ESSENTIAL JOB FUNCTIONS:

 Essential Job Functions:

  • Design newsletters, leaflets, brochures, and other necessary materials
  • Design/recreate website forms using Microsoft Word and/or Nuance Power PDF
  • Assist in maintaining public website and developing/creating new content
  • Assist in coordinating in-house mailings (gathering mailing lists, performing mail merges, etc.)
  • Assist in content development and maintenance of email/robocall communications to members
  • Assist in managing organization’s social media pages (Facebook, Twitter)
  • Assist in writing/editing content for public and/or member consumption
  • Assist in creating PowerPoint presentations, including content and design
  • Assist in keeping/maintaining digital office records
  • Assist in creating/building materials for Board Meetings
  • Work in collaboration with departmental Managers/Directors and Fund Professionals on projects as needed
  • Work with outside printing vendors on completion of large-scale, outsourced projects (Summary Plan Descriptions, etc.)

REQUIREMENTS/EDUCATION:

  • Bachelor’s Degree (BA or BS)
  • Demonstrated knowledge of/experience in Graphic Arts/Design (Adobe Photoshop/Illustrator/InDesign, Quark, etc.)
  • Demonstrated knowledge of/experience in Microsoft Office (Word, PowerPoint, Excel, etc.)
  • Demonstrated knowledge of/experience in website management systems (WordPress, etc.)
  • Demonstrated knowledge of/experience in social media management (Facebook, Twitter)
  • Demonstrated knowledge of/experience in PDF programs (Adobe Acrobat, Nuance)

OTHER SKILLS & ABILITIES:

  • Experience in managing projects
  • Strong written and verbal communications skills/editing skills
  • Creative mind
  • Detailed-oriented
  • Self-sufficient
  • Experience with Union benefits/benefit funds a plus

PHYSICAL DEMAND:

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, including gender dysphoria and similar gender-related conditions, gender, including pregnancy, veteran or military status, actual or perceived sexual orientation, gender identity or expression, including status as a transgender individual, predisposing genetic characteristics, genetic information, marital status, familial status, domestic violence victim status or any other legally recognized protected basis under federal, state, or local laws.

Physical Demands:

The essential functions of this position require the employee to regularly sit, talk and hear in person or by telephone and to operate computers and other office equipment.   NYCCBF complies with applicable disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions of the job, please contact Jennifer Casey, Director of Human Resources, 212-366-7519, jcasey@nyccbf.org

Apply:

To apply, please click Apply Now link on Indeed or send resume to resume@nyccbf.org.  If selected, we may request a writing/graphic design sample.